Job Title: Legal Administrative Assistant
Work Location: Austin, TX, (2 remote days available)
Classification: Full-Time, Non-exempt
Key Responsibilities:
- The Legal Administrative Assistant provides comprehensive administrative support services for a group of Litigation Attorneys.
- Draft, type, format, proof, and revise many types of legal, agency, business documents, and continuing legal education papers.
- Provide superior customer service to potential and established clients, vendors and colleagues through email, telephone, and voicemail.
- Provide timely and effective follow-up and follow-through on outstanding matters.
- Schedule and coordinate depositions, court reporters, and videographers as needed. Calendar deadlines for incoming mail, pleadings, and hearings.
- Open new matters utilizing firm computer program; prepare physical files for new matters; gather necessary information to complete conflict of interest checks.
- Maintain document management system’s electronic files for client and administrative matters, including downloading court filings, discovery, production, email, correspondence, proof of service as appropriate, vendor invoicing, contact/mailing lists, expense reports, continuing legal education, court admissions, professional associations, and business development activities.
- Prepare and submit court filings in State and Federal Courts; prepare paper files as needed. E-file/serve legal documents on parties in legal actions.
- Distribute copies of incoming and outgoing documents/files to client contacts.
- Enter/proof time entries, including those for electronically billed matters. Revise pre-bills for attorney review. Transmit finalized invoices to client contacts.
- Make appointments and travel arrangements for attorneys. Create/submit reimbursement/expense reports to submit to the accounting department upon completion of travel and other business-related activities.
- Receive and make telephone calls, open and sort mail, and perform other administrative duties as assigned.
- Maintain privacy rules by not revealing information other than to the appropriate parties involved in legal action.
Skills and Requirements:
- Bachelor’s degree.
- Training from a business/vocational school or other legal education preferred.
- 5 years’ current experience as an executive level legal secretary preferred. Proficient with local, state, and federal filing rules, elementary legal procedures, and legal and business terminology.
- Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat, including use of software for document comparisons across formats; proficiency with table of contents and table of authorities.
- Excellent written and verbal communication skills.
- Familiar with enterprise time and billing systems, preferably SurePoint (LMS) and iTimekeep.
- Familiar with document management system, preferably iManage.
- Detail oriented and able to prioritize, multi-task, and work well under pressure.
- Professional, polite, and positive client-centric attitude.
- Committed to a team-oriented approach to working on client and administrative matters.
How to Apply:
Interested applicants should send a cover letter and resume to hr@mcginnislaw.com.
About McGinnis Lochridge: McGinnis Lochridge is a mid-sized Texas-based firm with over seventy lawyers providing quality legal services for almost 100 years. We work with individuals, small and medium-sized businesses, large enterprises, and multinational Fortune 500 corporations in more than 20 practice areas. From our offices in Austin, Houston, Dallas, Decatur, and McAllen, we represent clients throughout Texas and the United States. McGinnis Lochridge offers a competitive salary, paid parking, full benefits, 401(k), profit sharing plan, paid leave time, and a business casual work environment. Visit www.mcginnislaw.com for more information.
McGinnis Lochridge is an Equal Opportunity Employer and is committed to diversity and inclusion in the workplace. Individuals seeking employment at McGinnis Lochridge are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, physical or mental disability, veteran status, or genetic information, among other protected bases.
