The Firm: McGinnis Lochridge is a Texas-based firm providing high-quality legal services to its clients for almost 100 years. From our offices in Austin, Houston, Dallas, McAllen and Decatur, we represent clients throughout Texas and the United States. McGinnis Lochridge offers its staff members a competitive salary and benefits package.
Job Summary: The Conflicts Coordinator is responsible for coordinating the firm’s conflict of interest and background research processes to ensure compliance with ethics rules, policies and new business intake procedures, minimizing risk to the firm. This position reports to the Firm’s Operations Administrative Manager. Qualified applicants are eligible for a hybrid work environment.
Key Responsibilities
- Administer the firm’s conflict of interest system and search processes, ensuring all parties are entered correctly into the conflicts database
- Perform analysis of conflicts data as supplied by administrative staff and attorneys
- Ensure timely and efficient processing of new business and conflicts requests
- Identify potential conflicts of interest and assist firm Counsel with conflict-of-interest waivers
- Monitor new business intake forms for accuracy and completeness
- Provide excellent customer service to legal assistants and attorneys while guiding them through intake and conflicts processes to ensure compliance with firm policies and procedures
- Assist with documentation and administrative aspects of new matters
- Provide training on the conflicts process and software application
- Contribute to process and technology improvements to reduce risk and improve efficiency
- Complete special projects and assist other departments as needed
Requirements
- High school diploma required; associate or bachelor’s degree preferred
- Minimum of 3 years’ prior work experience (research, background, or conflicts-related position), ideally in a law firm setting
- Experience with Intapp conflicts or another conflicts system preferred
- Strong familiarity with financial and legal transactions, organization types, and corporate family structures preferred
- Proficiency in Microsoft Office, Adobe Acrobat, public records research services, and other relevant technology related to conflicts
- Good judgment, critical and independent thinking
- Capable of efficiently managing multiple tasks and projects while providing an accurate work product in a high-volume, fast-paced work environment
- Initiative and ability to adapt to changes in workflow, processes and procedures
- Excellent attention to detail and organizational skills
- Effective member of a team
- Strong interpersonal, written and verbal communication skills
- Competence in scaling communications to every level of the firm and translating complex issues into understandable concepts
